Our comprehensive guide to office cleaning covers many aspects of cleanliness including those that affect personal hygiene. This is important because shared devices such as printers, phones and keyboards are high-touch surfaces that can harbour germs, dust and grime if not cleaned regularly. Proper maintenance not only prevents the spread of bacteria but also ensures equipment performs efficiently and lasts longer. Discover our top tips for keeping these essential office tools clean, hygienic and in excellent working condition.
Tip 1: Educate Staff on Clean Usage
To begin with, shared responsibility for cleaning devices enhances office hygiene. Provide staff with easy access to cleaning supplies, such as disinfectant wipes and microfibre cloths and encourage sanitising devices after each use. Create guidelines for proper cleaning techniques and remind employees of the health benefits. A collaborative approach fosters a cleaner, healthier workspace and ensures that everyone contributes to the longevity of shared office equipment.
Tip 2: Use Microfibre Cloths for Screens and Surfaces
Microfibre cloths are ideal for cleaning delicate surfaces on printers, phones and other devices without causing scratches. They effectively lift dust, fingerprints and smudges without the need for harsh chemicals. For stubborn grime, lightly dampen the cloth with water or a recommended cleaning solution. Avoid using abrasive materials like paper towels, which can damage screens and surfaces. Regular wiping maintains cleanliness and extends the life of office equipment.
Tip 3: Disinfect High-Touch Areas
High-touch surfaces, such as phone handsets, printer buttons and keyboards, are hotspots for germs. Use disinfectant wipes or sprays containing at least 70% isopropyl alcohol to sanitise these areas. Apply the disinfectant to a cloth rather than spraying directly onto devices to avoid liquid damage. Focus on thorough commercial cleaning of shared equipment after every use, ensuring a healthier office environment by reducing the spread of bacteria and viruses.
Tip 4: Clean Keyboards and Vents with Compressed Air
Keyboards and printer vents often accumulate dust, crumbs and debris, which can affect performance. Use compressed air to blow out dirt from these hard-to-reach areas without damaging the components. Hold the can upright and at a slight angle, spraying in short bursts to dislodge particles. This simple step not only improves hygiene but also ensures devices like printers and keyboards continue to function efficiently and reliably.
Tip 5: Avoid Spraying Liquids Directly on Devices
Direct application of liquids can seep into devices, causing irreversible damage. Always spray cleaning solutions onto a cloth before wiping the surface. This technique prevents moisture from reaching sensitive components such as buttons, ports or touchscreens. For electronic devices like phones or printers, use cleaning products designed for electronics. Proper application ensures devices remain spotless without compromising their functionality or longevity.
Tip 6: Schedule Regular Deep Cleans
Routine cleaning keeps shared devices sanitary, but scheduling deep cleans ensures thorough maintenance. Periodically dismantle components, like printer trays or keyboard caps, to clean hidden areas. Professional cleaning services, such as those offered by Grease Gone, provide expert care using advanced tools. Regular deep cleaning not only maintains hygiene but also prevents technical issues, ensuring your office devices function efficiently for years to come.
Call us today to discuss your office cleaning needs or refer to Maintaining Clean Electronics and Equipment in Offices: A Complete Guide, which offers plenty more useful advice.
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